5 Asana Alternatives With Built-in CRM, Invoicing, and Time Tracking in 2026

Asana is a great task and project management tool. The timeline views are polished, the workflow rules are flexible, and once your team learns the system, it runs smoothly. But here is the part most Asana reviews skip: project management is only one of the things a small business actually needs to run day to day. You also need a CRM to track leads and customers. You need invoicing to bill those customers. And you need time tracking to know which projects are profitable and which are quietly losing money. Asana does none of those three things natively in 2026. To run a small services business on Asana, the typical stack looks like this: Asana ($10.99-24.99/user/mo) + HubSpot or a CRM ($0-50/user/mo) + QuickBooks Online or an invoicing tool ($35-99/mo) + Toggl or Harvest for time tracking ($9-17/user/mo). For a 5-person team, you are looking at $200-400 per month before any of those tools talk to each other. This guide covers five Asana alternatives that bundle CRM, invoicing, and time tracking with project management -- so you can stop renting four tools and start running one.

If Asana works for your team and you have no plans to add CRM, invoicing, or time tracking workflows, stay on Asana. Switching project management platforms has real costs in retraining and migration. But if any of the following apply, you are paying an integration tax that compounds every month:

The five platforms below take different approaches to solving this. Some bundle CRM, invoicing, and time tracking natively. Some let you build those capabilities through configuration. Read the trade-offs honestly before you commit to any of them.

Deelo is our platform, so weigh that bias when you read this section. The reason it sits at #1 on this list is structural, not promotional: Deelo is the only platform here where CRM, invoicing, time tracking, and project management are not features bolted onto a project tool -- they are first-class apps in a unified business platform with 60+ integrated apps total.

The project management app handles the core Asana use cases: tasks, subtasks, dependencies, board view, list view, calendar view, milestones, custom fields, and team assignments. What is different is the data layer underneath. Every project links to a CRM record. Every time entry rolls into invoicing. Every completed project can trigger an invoice automatically with the time entries pre-populated. There is no Zapier in the middle.

The AI assistant works across the platform. Ask it which clients have the highest unbilled hours this week, draft an end-of-month status email to a client based on completed tasks, or surface every project that is over budget. It has context across CRM, projects, time tracking, and invoicing because everything lives in one system.

Pricing: Free / $19 per seat per month (Starter) / $39 per seat per month (Business) / $69 per seat per month (Enterprise). All 60+ apps included on every paid plan.

Best for: Small businesses (1-50 people) that currently pay for Asana plus a CRM, an invoicing tool, and a time tracker -- and want to consolidate into one platform at a lower total cost.

ClickUp positions itself as the platform that does "everything" -- a tagline that earned it both fans and critics. Of the project management-first tools on this list, ClickUp comes closest to matching the all-in-one promise. Native time tracking is built in (no separate Toggl subscription), and you can build a lightweight CRM using custom views, statuses, and fields on a list of leads or contacts.

The project management depth is genuinely good. List, board, calendar, Gantt, mind map, timeline, workload, and box views give you flexibility most teams will not exhaust. Automations, custom fields, and dashboards are powerful once configured.

The trade-offs are real. ClickUp's CRM is a configuration -- you build it from PM primitives, which means it is less polished than a dedicated CRM and lacks features like email tracking, deal stages with automation, or revenue forecasting unless you build them yourself. Invoicing is not built in; you connect ClickUp to QuickBooks, FreshBooks, or use Zapier to push time entries to a separate billing tool. The interface can feel overwhelming on first login -- there are a lot of features, and discoverability can be a learning curve for non-technical team members.

Pricing: Free Forever, Unlimited $7/user/mo, Business $12/user/mo, Business Plus $19/user/mo, Enterprise custom. AI is an add-on at $7/user/mo on top.

Best for: Power users who want a deeply customizable PM tool with native time tracking and are willing to keep a separate invoicing tool, or build CRM functionality through configuration.

Monday.com takes a different approach than ClickUp. Instead of one product that does everything, Monday sells a suite of related products: Work Management (the PM tool), Sales CRM, Dev (for software teams), and Service (helpdesk). Each is a separate subscription on top of the others.

For an Asana alternative with CRM, you typically buy Work Management + Sales CRM. The Work Management product is the project management piece, and the Sales CRM product is a real CRM -- pipeline, deals, automations, email tracking -- not a configuration of the PM tool. Time tracking is included as a column type on Pro and higher tiers. Invoicing is not built into either product; you integrate with QuickBooks or use a third-party app from the Monday marketplace.

The visual design is the strongest of any tool on this list. Boards are colorful, drag-and-drop is responsive, and dashboards are genuinely beautiful. Automations are flexible. The downside is that you are buying two or three products to get parity with what Deelo or ClickUp ship as one. The combined cost adds up quickly, and per-user pricing scales with each product separately.

Pricing (Work Management): Free (up to 2 users), Basic $9/seat/mo, Standard $12/seat/mo, Pro $19/seat/mo, Enterprise custom. Sales CRM is sold separately at $12-28/seat/mo. All prices billed annually; monthly pricing is higher.

Best for: Teams that want a beautifully designed PM tool with a real CRM as a separate product and have the budget to subscribe to multiple Monday products.

Notion is the most flexible tool on this list. It is also the most build-it-yourself. Notion does not ship a project management product, a CRM product, or an invoicing product. It ships a database engine, a page editor, and a set of primitives -- and then provides templates that turn those primitives into PM, CRM, and invoicing systems.

For teams that have a Notion power user willing to spend a weekend (or hire a Notion consultant), this is a powerful approach. You can build a project tracker, a CRM with deal pipelines, and a time-tracking database that all reference the same client records. Linked databases mean a project can pull in client info from your CRM database and time entries from your tracking database in one view.

The limitations are also real. Notion does not generate invoices natively -- you can build a database to track them, but actual invoice PDFs and online payment collection require a separate tool like Stripe or QuickBooks. Time tracking is manual unless you wire up a timer integration. AI features are an add-on. And the more sophisticated your build, the more fragile it becomes when team members try to use it without understanding the structure.

Pricing: Free, Plus $10/user/mo, Business $15/user/mo, Enterprise custom. Notion AI is an add-on at $10/user/mo.

Best for: Teams with a Notion power user (or budget for a consultant) who want maximum flexibility and are comfortable building and maintaining their own PM, CRM, and time-tracking systems.

Basecamp earns a spot on this list specifically because of its pricing model -- not because it bundles CRM, invoicing, or time tracking. It does not. We are including it as the honest contrarian option for teams that have looked at the other four tools and concluded they would rather have a simpler PM tool plus a few standalone tools than another all-in-one platform.

Basecamp's appeal is flat-rate pricing. Basecamp Plus is $15/user/mo, and the Pro Unlimited plan is $299/month for unlimited users. For a team of 30, that is dramatically cheaper than per-user pricing on any other tool here. The product itself is opinionated and intentionally simple: to-dos, message boards, schedules, docs and files, and a campfire chat. No Gantt charts, no portfolios, no custom fields with formulas.

The caveat that lands Basecamp at #5 instead of higher: there is no native CRM, no native invoicing, and time tracking requires a third-party integration. If you choose Basecamp, you are committing to the standalone-tools approach: Basecamp + a separate CRM (HubSpot Free, Pipedrive) + invoicing (FreshBooks, Wave) + time tracking (Toggl, Harvest). For some teams that is the right call. For most teams reading an article titled "Asana alternatives with CRM, invoicing, and time tracking," it is not.

Pricing: Basecamp Plus: $15/user/mo. Basecamp Pro Unlimited: $299/month flat for unlimited users (annual billing).

Best for: Larger teams (15+ people) that want a simple, opinionated PM tool at flat-rate pricing and are comfortable maintaining a separate CRM, invoicing tool, and time tracker.

Match the platform to what is actually pushing you off Asana:

If your real complaint is "I am paying for 4 tools and they do not talk to each other": Deelo. It is the only platform here where CRM, invoicing, and time tracking are first-class apps with shared data, not bolted-on integrations.

If you want a deeply customizable PM tool with native time tracking and you do not need a real CRM or built-in invoicing: ClickUp. It comes closest to matching Asana on PM depth while adding time tracking out of the box.

If you have the budget to subscribe to multiple products and you want the best-looking interface: Monday.com Work Management plus Monday Sales CRM. Beautiful UI, but you are buying two products.

If you have a Notion power user and you want maximum flexibility: Notion. Build your own PM, CRM, and time-tracking system on top of Notion's database engine.

If you have a large team and want flat-rate pricing, and you accept the standalone-tools approach: Basecamp. Add a separate CRM, invoicing tool, and time tracker.

If Asana works for your team and your only complaint is the price: Stay on Asana. Switching has real costs. Only switch when the pain of staying exceeds the cost of moving.

The economic case for an integrated alternative gets clearer once you total the standard Asana stack against a single platform. Below is what a 5-person team typically pays for project management plus CRM plus invoicing plus time tracking. List prices as published by each vendor in 2026; verify current pricing before you commit.

Two takeaways. First, the Asana standard stack runs $300-460+ per month for a 5-person team -- and most of that is per-tool subscription tax that exists because the tools do not bundle. Second, raw monthly cost is only one input. The hidden cost is the time your team spends copy-pasting between tools, the hours lost rebuilding broken Zaps, and the projects that close late because invoicing data did not flow from your PM tool to your billing tool. Bundle that into your decision.