Deelo vs When I Work

When I Work is small teams managing hourly schedules with mobile-first approach. Deelo is the all-in-one alternative with 50+ apps at a fraction of the cost.

Deelo

Price: Free / from $19/seat/mo

Best for: Businesses that want one platform for everything

Strengths

  • 50+ integrated apps in one platform — CRM, invoicing, scheduling, helpdesk, eCommerce, HR, and more
  • Free plan with all apps included; paid plans from $19/seat/month with no contracts
  • Data flows between apps automatically — no integrations to configure or maintain
  • Built-in AI assistant that works across all your business data

Considerations

  • Newer platform with a growing but smaller community compared to legacy tools
  • Individual apps may have fewer niche features than a single-purpose competitor
  • Ecosystem of third-party integrations is still expanding

When I Work

Price: $2.50 - $6/user/mo

Best for: Small teams managing hourly schedules with mobile-first approach

Strengths

  • Simple scheduling with shift marketplace for easy coverage
  • Good mobile app that employees actually use daily
  • Team messaging built into the scheduling interface

Gaps Deelo fills

  • No CRM, invoicing, field service, or business management tools
  • Advanced scheduling and labor analytics require higher tiers
  • Limited integrations outside payroll and POS connectors

Feature-by-Feature Comparison

FeatureDeeloWhen I Work
Drag-and-drop shift scheduling across roles and locations
Time clock with GPS verification and photo capture
Employee availability and time-off management
Shift swap and open shift marketplace
Labor cost forecasting and budget alerts
Break tracking and compliance monitoring
Built-in CRM
Invoicing & billing
50+ integrated business apps
AI assistant
No long-term contract required
Free plan available

Where Each Platform Excels

Pricing & Value

Deelo starts free with all 50+ apps and upgrades to $19/seat/month. When I Work costs $2.50 - $6/user/mo and only covers workforce planning. For businesses that need more than one tool, Deelo replaces multiple subscriptions with a single, affordable platform.

Platform Breadth

When I Work excels at workforce planning with features like drag-and-drop shift scheduling across roles and locations and time clock with gps verification and photo capture. Deelo matches these capabilities and adds CRM, invoicing, scheduling, helpdesk, eCommerce, HR, project management, and 40+ more apps — all connected, all included.

Setup & Learning Curve

Deelo gets most businesses running in under 15 minutes with industry-specific onboarding. When I Work also offers a clean setup experience. The difference is that with Deelo, you set up one platform instead of integrating five.

Support & AI

Deelo includes a built-in AI assistant that can answer questions, pull data, and help you navigate across all 50+ apps. When I Work may offer support documentation and chat, but it cannot reach into your CRM, invoices, and schedules the way Deelo's integrated assistant can.

Which One Is Right for You?

Choose When I Work if...

  • You only need workforce planning and nothing else
  • You are already deeply invested in the When I Work ecosystem
  • You need the most specialized workforce planning features regardless of cost

Choose Deelo if...

  • You want workforce planning plus CRM, invoicing, scheduling, and more in one platform
  • You are tired of paying for and managing multiple SaaS subscriptions
  • You want an AI-powered platform that grows with your business
  • You want to start free with no contract lock-in

Try the When I Work Alternative That Does It All

Get workforce planning plus 50+ business apps, free. No credit card, no contract.

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